Prize Selection

• Normally prize selection is reviewed one month prior to the date of the event. You will be notified of any immediate problems regarding your selection at that time. Two to three weeks prior to your event, you will be requested to examine prototypes of your prizes to verify the spelling of prize names, colors, and class types (accessory, knick-knacks, containers, etc..) are correct. After you have verified the prizes are correct, they will be submitted to management for final approval. You will be informed if any changes are necessary.
  
• Prize sets are usually delivered the Monday prior to your event. If special items are requested, this may delay the receipt of prize sets. You will be informed if this applies to you at the time you review your prototypes.
  
• Your prize selection must compromise of items which have already been released as prizes, or sold in Vendroids in Dreamscape. Prizes which were released in SK prior to the merger are not acceptable if they haven't also been released in Dreamscape. Sometimes an item previously released may be reserved for staff use. Reserved items, as well as Avatarwares items may not be used. (IE: No Fuzzies, dragons, faire prizes, etc…)
  
• Artists will not make new artwork for your event.
  
• Scenery items are considered NEW ART, because they have not been available by vendo or prize before.
  
• Management reserves the right to make exceptions for any of these rules.
  
• The types of prizes you may choose are as follows:
  • (1st) Place
  • (2nd) Place
  • (3rd) Place
  • Door Prize
  • 2 Vendroid Items (Limit one container)
  • Body Paint
  
  Only 2 of the following may be used on any event
  • Turf Hunt Prize (Optional) (Containers not permitted)
  • Quest Item (Optional) (Containers not permitted)
  • Tag Hunt or Drop Hunt Item (One or the other, not both)
  • Contest entry item (Doorprize level item)
  • Contest Winner prizes (Must be a trophy)
    
    
• Main Prizes
  • One item may be engraveable.
    
  • A Lockable Container used as an Event Prize can have a unique key for each individual container, or one key used for all containers in that event. Only lockable containers in the form of a normal chest or box type image are eligible for unique keys. All other non-standard images used on containers (such as a fox) will receive one key which will fit all of the containers for that event.
  • Containers containing items are not allowed as prizes.
  • Due to technical limitations, not all images will work as containers, the Event Oracle working with you will help you to determine what will and will not work.
    
  • Seats are not permitted.
    
• Door Prizes
  • Each event gets 1 item to use as a door prize. This items must be a small and cheap type item, such as drinks, ornaments, and so forth. No rare or big items.
    
  • An extra doorprize will be provided in each set as a Thank You to hosts. No additional host items are permitted, and the host item must be one of your doorprize items.
    
• Management reserves the right to refuse any items for any reason. Sticking to the guidelines above will help ensure your the speedy approval of your items.
  
• When submitting prize information, *PLEASE* submit the following information. Not doing so will result in the delay of your approval.
  • Prize Name (ex: "Ancient Sword")
  • Prize Image Name (ex: "a.sample.img")
  • Prize Color Code (ex: 1 9 223 224 255 266 277 288 29 37 36 35 34 33)
  • Prize Object Type (Accessory, Knick Knack, Container, etc..)
    
• Please be aware that you must submit an individual color code for each item, tailored to fit that item. Since all items do not paint the same, applying one code to every item usually results in a blotchy, patchy look. Those items will not be approved. If you need assistance from an Event Oracle in creating codes, please let them know as early as possible so they can assist you.
  
• Heads are not normally allowed to be used as actual prizes during these events, sometimes a head can be used as a "vendroid" item. There must be a good reason to use a head for a vendroid item and must be approved by management. If an exception is made and a head is used, remember that heads are guaranteed to be rare for 6 months, so the head can not have been used as a prize with in the last 6 months.
  
• Fuzzies are no longer permitted to be used as event prizes. Events which have already requested fuzzies prior to this date will be permitted to keep them.
  
• Containers may not be used in banners. Banners are typically used to dispense free prizes in turf hunts.
  
• What has been done in the past, may sometimes not be allowed in the future. Due to misuse, abuse or if it just doesn't work out right. An example would be giveaway items. This just did not work out right so will not be allowed anymore. Some events may have been given a new item/animated item etc. This is a decision of Dreamscape staff. Not every event will get "something" super special. Some times an event/prize will be given to one person and not another, this is not a reflection on the person or the event. For example , hunts once in awhile these are good, but every event day or weekend would be to repetitious. So therefore they will not be allowed "every time".
  
  

Activities
You may choose 2 activities of any combination to add to your Event Schedule
For example you can have a turf hunt & a tag hunt or a tag hunt & a quest or a turf decorating contest & a drop hunt but you cannot have more than 2 extra activities.
One day events do not qualify for drop/tag hunts.
Event Organizers are responsible for doing their own decorating for turf hunts and quests. Event Oracles will not decorate your activities for you with scenery.

• Turf Hunts
  • Clues can be placed on existing objects already in-world, or they can be placed on objects to be hung the evening before the event.
  • When hanging clues that provide a key to each letter of the alphabet, each clue will utilize the same image and color code.
  • Clues can either be placed on TMAs of an object, or as a URL on the object.
  • Only one turf hunt per event is permitted.
• Quests/Scavenger Hunts
  • You can use up to 5 turfs in your event to award prizes, 4 if you're doing a separate turf hunt. • You can have a speaking banner inside the turf to provide clues to the next, however if you wish for it to be in avatar form, it needs to be the same exact image in each turf. You must specify one body, one head, up to two optional accessories, and color codes for each. The final assembled 'body' will be copied as-is and placed in each turf you desire, but there will be no further customizations to it other than speech and/or items awarded. • Up to 5 banners are permitted outside of your turf for the purpose of providing clues, however they may not be in avatar form. • You must submit an explanation of how the quest will work in order for prizes to be allowed. Remember, prizes aren’t just given away, there needs to be some work involved to earn them.
  
• Drops/Tag Hunts
  • If you wish to have a drop or a/hunt, you are permitted a maximum of 200 items per day of your event. One day events are excluded from this type of activity.
  • You may choose one doorprize level item for your drop hunt prize.
    (Containers are not considered a doorprize level item).
  • You must E-Mail a list of the people who will be hiding or dropping, along with a schedule prior to receiving your prizes. The schedule must also be posted on your event’s website.
  • It is not necessary to record the names of avatars who have tagged you, though it is requested that you advertise a “One prize from her hider per day” on your event’s website.

Scheduling Hosts / EO Duties

• It is your responsibility to advertise and promote your event. A link to your URL will be provided on the normal Dreamscape calendar and the event flags will be changed to your event the Monday before the weekend.
  You must have your schedule up 2 weeks prior to your event to allow hosts to sign-up and reserve their time slots.
  
• Games may not be added to the event schedule if another member is already slated to host it at the same time on the regular schedule. If a reguarly scheduled host does not reserve their event slot by 1 week prior to the event, the event slot for that game opens to the first member who requests the slot after that time. Games with an "on hold" status at the time of scheduling are not guarenteed their time slot and will be made open to the public.
  
• It is the Event Organizor's responsibility to verify that event game locales do not conflict with locales already scheduled for use on the regular DS Calendar.
  
• Hosts may not be excluded from hosting in an Event for reasons other than Game schedule conflicts, without prior approval from an Event Oracle.
  
• Any event wishing to be sponsored must have 60% or more of the games held in an outside locale. Event days without 60% or more outside will not be sponsored or will be removed from sponsorship.
  
• It is the responsibility of the organizers to retrieve prize sets from no show hosts. You will also get the brunt of complaints if a host runs a game unfairly or ineffectively.
  
• Hosts should be advised that they should have a minimum of two players participating per prize awarded. That is, if there are only 2-3 players, only one prize may be awarded. If there are 4-5, only two prizes may be awarded. If there are at least six players all prizes may be awarded. This refers to major event prizes only. Door prizes and acolyte prizes may be awarded in any game.
  
• Any game host not returning unused prize sets will be prohibited from hosting in future games will all is cleared up. Encourage hosts to link their games to the theme of the event or to life in the Dreamscape.
  
• Set up a schedule such that you or a member of your event team will be on hand to handle any problems which may occur. If you are a team that is all from one specific time zone, consider finding a suitable responsible person in a different time zone that could be on hand to deal with potential problems, making sure ALL game times are covered. If none of the event organizers can be in world during some hours of your event, please notify an event oracle and do some trouble shooting by contacting any who will host during the absence of event organizer(s).
  
• Try to make the games for each time slot different in nature. For example, some people love speed games, others can't play them. Some people love word games, others do not have the required command of English to enjoy them. Try to vary the kinds of games offered during each hour. (Speed: Ghost Racing; Luck: Bingo, Lucky Numbers, Even Bet, Mix and Match; Word games: Scrambles, Acromania, Reveal the Word)
  
• Starting times for games should be clearly stated. Double games per hour are not permitted.
  
• Prize winners should be displayed on the game page. Even if winners are submitted to the organizer after the event flags have changed, some players & certainly the event caretaker will want to see who won the prizes. This will answer any questions that may arise concerning actual number of sets awarded and who is winning multiple games. It's better to be open about results than to leave room for suspicion and/or doubt. Any organizer not announcing winners or not returning unused prize sets will be prohibited from scheduling events in the future.
  
• Prize sets will be provided ONE per scheduled game. Games must start on the hour. Also, some team games may qualify for more than one prize set. Additionally, there are some team and/or elimination games, that require the use of 2 Prize Sets, they are as follows:
  • Hi Lo
  • Card Shark
  • Musical Chairs
  • Pick Pockets
  • Pass the Fruit
  • Poker Tournament
  • Oh Craps

Hosting two games per hour is not sufficient reason to ask for multiple sets. If you host a game that requires two sets, please write to the Event Oracle, outlining your game rules, and explaining why it requires two sets. Any game not listed above, MUST be approved for Two Sets by the Event Oracle.

• If a host no-shows you may find a replacement host or fill this slot with another type of game. All hosts should be keeping track of points in their games and if the host program crashes and they can't restart, prizes should be awarded based on the last known scores or not at all.
  
• Each team of organizers should have a plan for no show hosts that is clearly stated on their URL for the game. Raffles are not allowed. Substitute hosts may be an option. Canceling the game and returning the prizes may be an option. Whatever you decide to do, state it clearly on your URL, and the plan will need to be approved by Oracle Trashka.
  
• You will receive a number of prize sets equal to the number of games on your schedule. If a host has a prize set and does not arrive for the game and a substitute host steps in, Acolyte prizes will be awarded until the event organizer can secure the prize set from the missing host and distribute to the winners.
  
• If a substitute host is used, effort should be take to replace one game with a game of a similar type. Example, do not replace trivia with ghost racing if at all possible. This is for the sake of the players as many come inworld only to play a specific type of game.
  
• The design & Creation of your Event Schedule is your responsibilty. Recently one of the most popular Free Web hosts (Geocities) implemented a restriction to their Transfer Bandwidth, this means they have put a limit on the amount of times a site can be viewed & as you can imagine on an Event Day a schedule could reach as many as 1000-2000 page views, especially with an Auto-Refresh script included on the pages, so in future no event schedule will be permitted to be hosted on their server. Angelfire has now implemented the same type of restriction which causes the event pages to go down within the first few hours of the event.
  Please do not use the Free Web Hosts that are listed below:

  Anglefire.com
  
  Geocities.com
  However there are many alternatives, a few suggestions are listed below:

  Freewebspace.com
  Freeyellow.com
  Netfirms.com
  Topcities.com
  Fortuncity.com
  Or you can browse through the following FREE Listing Services Below:

  FreeSiteUK
  All4FreeStuff.com
  FreeStuff Center
  

• If you know of any other Free Web Hosts with a reasonable server speed & don't have any similar restrictions or pop-up windows, please email Oracle Lapinfou & they will be added.
  

Closing The Event

• Event Organizers are required to post the winners submitted to their event site during the course of the event. Once the event is over, the number of winners appearing will be compared to the number of prize sets dispensed to the Event Organizers. When all prize sets are accounted for and returned, the Event Organizers will receive up to TWO prize sets, limit ONE per Event Organizer. Should your event have more than two organizers, you will have to decide how to split the two sets amongst all of you.
  
• EO's should submit the names of any members who haven't submitted winners by the next day following the event. Keep in mind tracking and posting winners is required.